Privacy Policy

Welcome to Costifys.

Costifys (“us”, “we”, or “our”) operates the mobile application Costifys (hereinafter referred to as the “Service”).

Our Privacy Policy governs your use of our Service and explains how we collect, safeguard, and disclose information that results from your use of our Service.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used have the same meanings as in our Terms and Conditions.

Costifys is committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with applicable privacy laws.

Our Terms and Conditions (“Terms”) govern all use of our Service, and together with this Privacy Policy, constitute your agreement with us (“Agreement”).

We believe protecting user privacy is important. This Privacy Policy explains the ways we collect, use, and protect users’ personal information in accordance with applicable privacy laws.

By maintaining this Privacy Policy, we aim to provide transparency and confidence to our users that their personal data is handled securely and responsibly.

While using our Service, users may be asked to provide certain personally identifiable information that can be used to identify them and enable project management features (“Personal Data”).

Personal data collected may include:

• Name
• Email address
• Phone number (if provided by the organization)
• Organization or company name
• User role within the organization

We do not store user passwords in plain text. Authentication and credential management are handled securely through our authentication system.

We collect user information only when:

• The organization administrator creates or invites a user account through the web administration panel.
• The user logs into the Costifys mobile application.
• The user performs activities such as logging work hours, updating projects, or managing clients.

The information is used for:

• Creating user accounts
• Managing projects, clients, and teams
• Tracking time and activities
• Generating reports and analytics
• Enabling collaboration within the organization

Users cannot create accounts directly from the mobile application. Accounts are created and managed by the organization’s administrator.

We may share information with:

• Authorized administrators of your organization who manage your account and project access
• Other team members within your organization for project collaboration
• Service providers and contractors that help us operate the Service (such as cloud hosting providers, analytics services, and infrastructure partners)
• Legal authorities when required by law or legal process
• To protect the rights, property, or safety of the Company, our users, or others

All third-party service providers are required to keep your information confidential and use it only for the purposes necessary to operate the Service.

We use your information to:

• Allow users to log in and access the application
• Enable time tracking and activity logging
• Manage projects, clients, employees, and reports
• Provide project insights and productivity analytics
• Send notifications or important service updates
• Improve the performance and reliability of the Service
• Maintain system security and prevent unauthorized access

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, misuse, disclosure, alteration, or destruction.

These measures include:

• Secure cloud infrastructure
• Encrypted data transmission
• Restricted access to authorized personnel
• Regular security monitoring

However, no method of electronic storage or transmission over the internet is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

If you wish to withdraw your personal data from the system, you should contact your organization administrator.

The administrator may request the deletion or deactivation of your account in accordance with company policies and applicable legal requirements.

Users have the right to access, update, or correct their personal information.

Most account details are managed by the organization administrator through the administration panel. Users can contact their administrator to update their account details if required.

We may update this Privacy Policy from time to time.

Any changes will be posted on this page and may also be communicated through the application or official communication channels.

Continued use of the Service after updates means you accept the revised Privacy Policy.

If you have any questions about this Privacy Policy, please contact us at:

Email: hello@costifys.com